Do we need to sign a retainer or long-term contract?

No. Our model is built around flexibility. Most work is scoped project by project, so you can bring us in for a single initiative, ongoing support, or a broader agency relationship based on what your team needs. No traditional agency retainer required.

We already have an internal marketing team. Can you still help?

Absolutely. That’s how many of our client relationships work. We plug in where you need us most—as a full-service agency partner, a specialist in one discipline, or additional capacity for a specific project. The goal is to strengthen your team, not replace it.

How does your pricing work?

We keep pricing simple and transparent. Lightstream uses a flat hourly-rate model for agency services, provides detailed line-item billing, and does not mark up outside costs. You see what the work costs and where your budget is going.

Why does industry specialization matter?

Because your agency shouldn’t need months to learn your business. Lightstream has focused on regulated industries since 2008, with deep experience across financial services, health systems, and life sciences. That means we understand many of the audiences, terminology, compliance considerations, and marketing challenges from the start.

HANDLED.
WITHOUT ADDING HEADCOUNT.

Important marketing work needs someone to keep it moving. Lightstream’s experienced project managers step into your team, take ownership of the details, and get projects across the finish line. One initiative, an ongoing program, or a full portfolio of work: we provide the capacity without the full-time position. And because we’ve spent years inside banks, credit unions, and health systems, there’s less explaining and a shorter learning curve.

Let’s Talk About Project Management

WHAT WE OFFER

Project Management That Works Like Part of Your Team.

You don’t need another agency to manage. You need a capable person or two who take tasks off your plate. Our project managers coordinate internal teams and outside partners, manage schedules and approvals, anticipate roadblocks, and make sure everyone knows what happens next. You keep control of priorities and decisions. We handle the follow-through, and you don’t have to use Lightstream’s creative services to use our project management.

Embedded Marketing Project Managers

An experienced PM works alongside your marketing team, joins your meetings, and manages assigned projects as a practical extension of your staff.

Campaigns, Programs & Multi-Project Support

A specific initiative, a recurring marketing program, or a mix of simultaneous assignments, from campaigns and content calendars to website updates, events, and product launches.

Timelines, Tasks & Deliverables

We build and maintain schedules, track milestones, clarify ownership, and keep deliverables moving from brief through review, approval, and completion.

Team, Vendor & Stakeholder Coordination

Designers, writers, developers, printers, media partners, subject-matter experts, and executives stay aligned, even when they work for different organizations.

Reviews, Approvals & Compliance Coordination

We organize feedback, versioning, and required reviews so work advances through marketing, legal, compliance, and other approval steps on schedule. Final approval stays with your organization.

Work Inside Your Existing Systems

We use the workflows and tools your team already relies on, including Monday.com, HubSpot, SharePoint, Asana, Wrike, and others, and adapt to your processes instead of asking you to adopt ours.

WHEN IT HELPS

The Right Support for the Moment.

Marketing at banks, credit unions, and health systems comes with its own language, approval requirements, stakeholders, and deadlines. Our PMs know the difference between moving quickly and skipping a necessary review, and how to keep everyone informed without adding meetings. Here’s when teams bring us in.

When the workload outgrows your team

Add experienced coordination when you have more projects than your people can realistically manage.

When hiring a full-time PM doesn’t make sense

Cover a focused responsibility or a changing volume of work without making a permanent hire.

When someone is out or a position is vacant

Keep deadlines and relationships intact during parental leave, extended absences, turnover, or a long hiring process.

When a complex project needs one owner

Give a high-visibility launch, rebrand, website initiative, or cross-functional program a single point of day-to-day coordination.

Our Process

Define It. Plug In. Keep It Moving.

We shape the role around the capacity you need, then get to work inside your team.

Define the Responsibility

We agree on the projects or programs, expected outcomes, decision-makers, communication rhythm, and level of support needed.

Plug Into Your Team

Your PM learns the relevant workflows, gets the right system access, meets the stakeholders, and takes ownership of day-to-day coordination.

Keep Work Moving

We manage the schedule, follow-ups, handoffs, and status reporting, adjusting our support as projects and priorities change.

Start a Conversation

Project Spotlight

Simmons Bank: Extending Internal Teams Through Seamless Project Management

Lightstream served as an extension of Simmons Bank’s internal marketing team, providing integrated project management support across business units, compliance, and creative teams. Working directly within the bank’s existing project management and compliance platforms, we helped coordinate workflows, manage priorities, and keep projects moving efficiently. This collaborative approach expands internal capacity while maintaining consistency, accountability, and continuity across marketing initiatives.

View the Work

Frequently Asked Questions

Common Questions From Marketing Teams

It means handing the day-to-day planning, coordination, follow-up, and delivery management of marketing work to an experienced external project manager. The PM works with your team and partners and keeps things moving; you keep the decision-making authority.

Yes. Our PMs work in your established systems, follow your approval processes, and coordinate your employees, your current agencies, and your outside vendors. You don’t have to move any production to Lightstream. Access and responsibilities are agreed before work begins.

No. You can assign one project, a particular type of work, a recurring program, or a broader portfolio. We shape the role around the capacity you need, and it can scale up or down as priorities change.

Yes. Interim project management keeps work moving during parental leave, extended absences, vacancies, and other staffing gaps, with a practical handoff when your team member returns or a new hire starts.

You get experienced marketing project management without committing to a permanent position. Hours can go up or down as the workload changes, and you pay only for the time you need. Because our PMs have spent years in banking, credit union, and healthcare marketing, they need less orientation to the workflows, stakeholders, and regulatory review steps a new hire would have to learn.

Like everything we do: a flat hourly rate, billed monthly with line-item detail, for the level of support agreed for the assignment. No retainer, no long-term contract, and hours can increase or decrease as your needs change.

Keep the Work Moving. Free Up Your Team.

Tell us what’s on your team’s plate. We’ll help you see where a dedicated marketing project manager can take ownership, remove bottlenecks, and make room for your people to do what they do best.